Attending: Lance Waller, Jane Pendergast, Lisa LaVange, Kathy Hoskins, Peter Imrey, Rocky Feuer, Scarlett Bellamy, José Pinheiro, Amy Herring, Tom Louis, Craig Borkowf, Elizabeth Margosches, Tim Gregoire, Jeremy Taylor, Greg Campbell

Handouts: Minutes from JSM 2007 ENAR Business meeting, Treasurer's Report, Executive Director's Report

1. Welcome and Introductions
   Rocky Feuer

   Rocky Feuer (ENAR President) welcomed attendees and opened the meeting.

2. Approval of ENAR Business Minutes — JSM 2007
   José Pinheiro

   The minutes from the ENAR Business Meeting at JSM were approved, pending any minor corrections to be sent to José Pinheiro (ENAR Secretary) within the next two weeks.

3. Treasurer's Report
   Scarlett Bellamy

   Scarlett Bellamy (ENAR Treasurer) distributed her report based on pre-closing as of Dec 31, 2007. She reported that ENAR is in very solid financial health. Several items were noted:

   • Last year was highly successful financially for ENAR: Atlanta was the largest meeting to date (though this year’s meeting is anticipated to be even larger): more revenue (more attendees, very successful short courses), same expenses (due to discount on F&B costs) as in 2006 meeting.
   • Sponsorship continues to do very well (same level as in recent years), despite change in committee leadership (Christie Clark is new chair).
   • Investments also going well: increase in interest revenue, all investments consolidated in one institution, with staggered CDs.
   • Main concern for this year’s budget is likely (substantial) increase in F&B expenses: raised initial estimate from $94K to $125K for 2008 ENAR meeting. Further details in Treasurer’s report.

4. Report on 2008 Spring Meeting — Arlington, VA
   Rocky Feuer
   • Poster presentations were quite successful, benefiting from the grouping into topics. Program committee was able to accommodate all requests for oral presentations.
   • Attendees had a choice this year between CD vs. hardcopy of the program: there was a 50:50 split in preference – no savings this year. Will continue to offer the two options in next year’s meeting.
   • Diversity and Junior Researchers workshops went very well. Grant application for funding Junior Researchers workshop will be done within next months. Still have two years on grant for Diversity workshop.

5. Future Spring Meetings
   Kathy Hoskins
   • 2009 — San Antonio (Brent Coull is program-chair), 2010 — New Orleans, 2011 — possibly Philadelphia (to be defined)

6. Feedback on RAB/RECOM and Executive Committee meetings
   Rocky Feuer
   • EC proposal to have $30 fee established for guest registration to help offset F&B costs, starting with 2009 ENAR meeting (all other fees to be kept the same as in 2008) approved by RECOM.
   • Student Paper Award: e-submission approved by RECOM , starting with 2009 Spring meeting. Proposal to tighten eligibility criteria for paper submission to be implemented with e-submission.
   • Joint meeting with WNAR will not take place in San Antonio (2009). Possibility of having a joint ENAR/WNAR meeting to be revisited in the future — possibly a joint workshop first.
   • RECOM approved moving to electronic voting for 2008 election ($2K set-up costs). Kathy to follow up with implementation. Number of votes is not expected to increase with e-voting.
   • Nominations Committee: appointments have been made; will also take on responsibility to IBS nominations.
   • Membership taskforce: Jane is chairing it; looking into ways to improve benefits to membership (especially those not attending Spring Meeting) as way to attract new/retain existing members.
   • Considering sponsoring webinars as a benefit to membership and potential revenue source. Three types of topics: technical, practice (e.g., consulting), and tips (e.g., grants, submitting papers) — not just in Biomedical area. Possibly restricted to members only, or with reduced fee for members. Educational Committee to take responsibility and follow up.
   • Xihong Lin proposed adding a Student Workshop to Spring meeting. Lance to follow up.
   • Placement center: recognition that it needs to be improved/modernized. Survey to be sent out to students and companies to collect improvement ideas. Rocky to form a committee to develop proposal on how to improve the center.
   • Decision on whether to hold a Business Meeting at JSM to be made at Sprint Meeting in the same year. For 2008, have decided not to have it, unless important issue requiring membership input comes up before JSM.

7. International Biometric Society (IBS)
   Tom Louis

   Tom Louis (IBS President) reported that he and Andrew Mead (IBS Vice-President) have visited/will visit several regions (Nordic, German, Brazil, Central America) to strengthen links with IBS. Preparations for the XXIV IBC in Dublin, Ireland (July 13-18, 2008) proceeding well and according to plan. All asked to promote it.

Adjourn at 6:15 pm.